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Administrative Support Vacancies
| Salary: | |
|---|---|
| Location: | Doha, Qatar, Middle East |
| Job Type: | Permanent |
| Posted: | 5th Jul 2008 |
| Closing Date: | 1st Jan 2009 |
| Posted By: | GRN-Global Recruiters of Calgary |
| Details: | |
| Administrative Support Vacancies GENERAL ADMINISTRATIVE SUPPORT JOBS Administrative Assistant Supplies administrative support services to an executive, professional group, or organizational department. Assembles and analyzes fairly complex information or data. Describes results in a written report. Uses independent judgment in completing activities and operates under general supervision. Oversees administrative procedures and processes for assigned area. May help with budget preparation and control. May act as a administrative liaison with internal and/or external sources. This is not a secretarial position. This is an intermediate level requiring 1-3 years relevant experience. Clerical/Administrative Supervisor Supervises administrative or clerical support personnel. Assigns duties and direct activities such as typing or word processing documents, filing, answering phones, ordering supplies, mailing correspondence or packages, or other services. Examine work flow and revise processes as necessary to improve efficiency. Usually requires 5-7 years relevant experience. General Clerk - Entry Performs routine office or clerical support tasks according to well established procedures. Examples of work performed may include sorting and distributing mail, photocopying, filing, posting or proofing data, or answering telephone calls and recorded messages. Usually an entry level position requiring no previous experience. General Clerk - Intermediate Performs office or clerical duties that are moderately complex. Follows set procedures and may exercise some independent judgment in carrying out instructions. Examples of work performed may include preparing routine correspondence, compiling report data, verifying data, completing forms or reports, answering phones, distributing mail, or filing. Usually an intermediate level requiring 1-3 years relevant experience. General Clerk - Senior Performs specialized office or clerical support tasks that require previous knowledge of department or company procedures. Operates with minimal supervision and may exercise independent judgment in completing assignments. Examples of work performed might include preparing complex reports or forms, maintaining records or files, interpreting data, resolving routine problems, or answering questions. Usually a senior level position requiring 3-5 years relevant experience. Mail Clerk Receives incoming mail; opens, sorts, and distributes. Delivers mail and internal correspondence within the organization. Collects outgoing mail or packages and uses scales and postage meters to weigh and affix postage. Usually an entry-level position requiring no previous experience. Mailroom Supervisor Oversees all activities of the mailroom including receipt, sorting, and distribution of incoming mail and preparation of outgoing mail. Hires, trains, evaluates, and supervises mailroom staff. Knowledgable of postal regulations and ensures compliance. Requests new or maintains existing equipment and supplies. Usually supervises 3 or more staff, requires 3-4 years related experience, and reports to middle manager. Office Manager Coordinate and direct administrative support functions for an office or department. Implement policies and procedures for production of documents, work flow, filing, ordering of supplies, records maintenance, and other clerical services. Organizes office operations such as workspace assignment and layout. May assist in decision process for hiring, terminating, promoting, or evaluating office personnel. May monitor budget, accounting, or time records. Typically supervises less than ten employees. Usually requires 4-5 years relevant administrative experience. Receptionist/Telephone Operator Receives incoming telephone calls for a department or organization, obtains caller's name, and forwards call to appropriate person or takes a message. Greets clients and visitors and directs to conference room or staff member's office. May record calls and visitors. Provides information and assistance to clients and customers. Answers inquiries for the general public. Schedules appointments, maintains conference room schedule, receives or sends out messenger/courier items. Performs typing and other clerical duties. Usually requires 1 year relevant experience. Secretary - Entry Performs moderately difficult secretarial and clerical duties under direct supervision. Examples of work performed may include typing or word processing correspondence, memos, reports; setting up and maintaining files and record systems, sorting mail, greeting visitors, answering and routing telephone calls, or scheduling appointments. May operate photocopier, facsimile, or other office equipment. Usually an entry level position requiring one year relevant experience. Secretary - Executive Performs administrative support tasks that are secretarial/clerical in nature for one or more key executives in an organization. Examples of work performed may include a broad range of complex responsibilities involving confidential or technical information, such as compiling reports, furnishing information, scheduling meetings and preparing agendas, responding to routine correspondence, researching background material, and responds to visitors and telephone calls, may exercise considerable judgment and discretion in completing assignments. Usually requires 3-5 years relevant experience. Secretary - Intermediate Performs moderately complex to difficult secretarial and clerical duties. Examples of work performed may include composing routine correspondence, preparing routine reports, scheduling meetings or appointments, arranging travel, screening and directing incoming calls, providing information, maintaining files, or transcribing dictation. Prepares documents using word processor or spreadsheet software; formats, proofs, edits for errors. May exercise judgment and initiative in routine matters. Usually requires 3-5 years relevant experience. Secretary - Senior Performs complex diversity of secretarial and clerical duties. Typically provides administrative support for a manager within the organization. Examples of work performed may include composing non-routine correspondence, compiling reports, transcribing dictation, typing documents, using word processor or spreadsheet software, receiving visitors, screening and directing manager's telephone calls, arranging meetings or travel, and maintaining records or files. Will exercise independent judgment and discretion in performing tasks. Usually requires 5 or more years relevant experience. Word Processor Prepares a wide variety of documents by operating word processing equipment to type or transcribe materials. Follows general instructions for desired format of work. Proofreads and edits own work. May use graphics, software to prepare charts, reports, etc. Establishes a document filing system to retrieve or revise previous documents. Usually an intermediate position requiring at least 1 year relevant experience. Word Processor - Senior Performs typing or transcription of a variety of complex documents by operating word processing equipment. Produced documents may be technical or confidential and require use of advanced applications. Proofreads and edits own work. Follows formatting instructions or establishes format on own initiative. May direct or assist less senior operators. Usually a senior level requiring 2-3 years relevant experience and advanced word processing function abilities. | |
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