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Sales Credit Control

Location:	Doha, Qatar, Middle East
Job Type:	Permanent
Posted:	27th Nov 2008
Closing Date:	31st Dec 2008
Posted By:	Rabban Readymix WLL
Details:
Sales Credit Control SALES CREDIT CONTROLLER CORE PURPOSE OF THE JOB To effectively control the debt asset by adhering to company policy, through effectively assisting the sales team and collectors and by maintaining close liaison with all department managers, in order to enable managers to optimize opportunities with existing customers. To minimize possible loss to company by the strict admin company procedures on all accounts while working in harmony with the relevant managers and their staff in the service of the customer. Account Controls • Issue account numbers, after receiving relevant information. • Check values and settlement/payout cheques. • Retrieve all relevant documentation for each sale and ensure retention thereof in customer file. • Submit documents to financial institutions for payment. • Reconcile all Sundry accounts at month end. • Minimise bad debt by enforcing credit control procedures. • Control collection of outstanding debts. • Enforce conformity of all deals with Company Policies & contracts. Internal Liaison • Compile month-end reports as required • Report problems to Financial Manager and Sales Manager • Monitor all deal progress • Liaise at all times with Financial manager and Sales Manager • Maintain good communications with all peers, management and staff. Debt Collection and Customer Liaison • Control all debt collection • Maintain good customer relations by taking appropriate action in cases of queries and problems. • Action collection of debt from delinquent payers. • Ensure that all client contact enhances service and quality and generates business opportunities. Key Performance Areas Tasks Banking and Financial Institutions Interface • Perform all necessary procedures to bank monies received as per company regulations. • Follow up on any R.D. cheques. • Promote good relations with financial institutions to facilitate prompt payment. Managing Administration • Monitor cash collection. • Ensure all documents and procedures pertaining to the continuation of business are correctly completed and adhered to. • Ensure all records are completed and kept in accordance with legal requirements and company policies. • Monitor all correspondence to debtors. • Report timeously to management on bad debt provisions and write-offs. • Monitor the reconciliation all accounts relating to debtors, and debtors’ write-offs. • Ensure that all possible steps have been taken to recover outstanding amounts before consulting H/O legal department. • Ensure all relevant information and documents are forwarded to legal department to assist in legal action and maintain regular contact with legal department and lawyers. Directing Strategic Focus • Remain updated on latest changes and trends in the concrete credit business and operate accordingly and develop credit strategies for the future. Managing Assets • Ensure optimisation of cash flow through appropriate credit control systems. • Ensure that customer credit worthiness is evaluated regularly. • Establish applicable credit limits, risk categories and payment terms, and manage adherence to the limits. • Monitor the quality of the division’s debtor accounts by evaluation of the age analysis, and review bad debt provisions. • Liaise with all groups who have an interest in the credit control function, including lawyers (for bad debt recovery), banks and credit bureaus. • Develop appropriate administration systems to ensure the smooth running of the credit function, including appropriate document retention systems and provide a support function to credit administration staff, including assistance with account reconciliation’s, follow-up activities on various ledgers and customer queries.

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